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Archive for the ‘Strategic Planning’ Category

Strategic plans only help organizations when they are kept active and implemented. The strategic plan defines the business direction. That direction is based on the future, the vision of the company. Before an effective strategic plan can be developed a clear and compelling vision is needed. Visions are optimistic, the ideal picture of the future. The strategic plan is the map to the vision and then only effective if it is implemented.

Strategic plans can sound intimidating and overwhelming to many small business owners. The most effective strategic plans are those that are simple, completed with the leadership team and key people in the company. Complex documents that consume excessive amounts of time to create don’t guarantee success. In fact, the large and cumbersome strategic plan can be so overwhelming that it just doesn’t work.

Start with vision. Write down what you envision for the future. What does the future of your business look like? What do you want for the future? Vision stories are inspiring, it’s your dream. Once you have created your vision you can begin building strategies.

The vision is the destination, where you are going. The strategies are the map that gets you to the vision. Company values are the guide or the “compass” in our map metaphor for making decisions along the way. Values keep you oriented and in alignment. When values are out of alignment the company is off track; not moving in the direction of the vision.

Strategic goals can be limited to the top 6-10. By having fewer goals the plan is able to stay alive and in front of you. By alive, it means that the plan is always where you can see it, use it and keep working on it.

To set strategies for your business first look at the vision, the different aspects of the vision. Brainstorm all of the goals, all of the strategies for each aspect of the vision. With brainstorming it is important to get all of the ideas out and write them down without judging them or editing them. Often the best idea comes from an idea that at first look seems too wild or crazy. Ideas jump off of other ideas.

Once you have brainstormed all of the ideas, prioritize them. Often ideas can be grouped with similar ideas. This can help in the prioritization process. The goal is to narrow the list down to the top 6-10 strategies. What are the goals or strategies that will give your business the future you envision, that will create a breakthrough that will produce the results that you want? Those are the goals that you should be selecting as top priorities.

Creating a powerful strategic plan is just one of the first steps. Many organizations have strategic plans that are well thought out and crafted. Where they fall short is in the implementation of that plan. Implementation is the key. If you fail to implement, the results will not be what you set out to achieve.

Implementation is the result of focused and continuous action. Strategic plans don’t just happen on their own: they require your attention. By keeping the plan in front of you and the team responsible for the plan, focus is maintained. Regular meetings about the plan also keep the plan moving in the right direction. Check-in meetings hold people accountable. When teams don’t meet and don’t keep their eye on the plan, the day to day interferes and the status quo remains. In order to make changes in the results that you achieve there has to be intention and commitment on the part of the team. The check-in meeting gives the team the opportunity to review what is happening, what is interfering with the results they want and need and make the changes necessary to change the outcomes. Through the intention of the leadership, the plan and the team, the culture of the workplace can shift from one of non-performance to one of performance focused.

Performance focused companies are companies that are thriving. The energy performing teams shifts the energy of the whole organization. It becomes more positive and contagious. People become excited about the vision, the plan and their implementation of the plan. Results create energy and excitement that keeps the plan moving, it propels the plan.

Organizations that produce results have a clear vision of the future; have a plan that is simple and strategic; and they work on the plan all the time. Their actions are designed to move that plan forward. They don’t let themselves or others get in the way. By implementing the strategic plan organizations achieve results.

Strategic planning is a method of planning events in a strategic manner in order to accomplish the goal at hand. This type of planning works by looking at the whole picture and you then figure out how you are to get from one place to another. Probably the most important example of strategic planning is that which is done in the military. In this example, we could say that the strategy is to overtake an area while the tactical planning is how you will fight each battle. The strategy is the plan to get through the whole picture.

Now, take this to the leaf of business strategic planning. Strategic planning can work in a number of ways in a business environment. For example, you may want to make a plan to get the business from one level to the next. Depending on what that is, you can make a plan that the business will follow to achieve the end results. Here are some ways in which this type of planning can be put into place.

• Financial aspects such as profit, loss, increasing sales or lowering costs.

• In human resources, you can devise a strategic plan to recruit new hires, to promote individuals, to staff a location quickly.

• Also, you can use strategic planning in your business marketing plans. How you will market, where you will market, and how much you will spend in those areas are all determined through the strategic planning.

Like any other things in business, though, you also have to have back ups when it comes to your strategic plan not working. This will help you to find the right choices each time. Because you will have something in place to handle things when they go bad, you will feel more confident about your plans. Strategic planning is something that any company or business can use quite effectively.

So you’ve set some goals, you’re feeling ambitious, and you’ve promised yourself that you’re going to follow through. You’re determined to make this year better than the last. And hopefully, it works out that way. But you’ve seen the reality, too. In spite of a sensible plan and good intentions, most people find themselves off course by March. Imagine if you could uncover the cause, stay the course, and get what you really want. The answer lies in having a solid starting point…a strategic plan that really works.

Every year, we meet thousand of decision makers around the country in our consulting and speaking work. Like you, they’re smart, ambitious, and they’re doing a decent job. But, they’re also often frustrated that they aren’t doing better. When we break down the element for them, we find that few if any of them have a good strategic plan they can work from. In fact, most of them don’t even know how to create one.

The following is a mini lesson in strategic planning. We don’t have a lot of space, but here are some important things to know when creating a basic plan.

1. Know the difference between a strategy and a tactic. Strategy is the plan that defines where you’re going. Tactics are the things you do and use to get to the destination. Sounds simple, right? You probably already know this, right? Take a closer look at any list of goals; you will find that many of those goals are tactics. This is the reason most New Year’s resolutions and company goals are off track by March.

2. Be specific. A few words can make all the difference in the direction you take your firm, and the tactics you use to implement a strategy.

Vague statement: We will improve customer service response time.

Specific statement: We will improve customer service response time will drop 29%.

Can you see how a few words change the way you might approach a challenge or opportunity?

3. Engage the aging process. Like great wine, the making of a strategic plan takes time. A strategic plan is NOT built during a weekend retreat! It evolves out of thoughts, research, information, and experiences. Spend some real time developing a strategy so that it’s the right one for your organization. Not having a strategy is hard on a firm. But having the wrong strategy, because you just threw one together, can be disastrous. On the flip side, don’t let the time frame hinder you from doing something, at least. It’s better to have some type of plan to follow, even if it isn’t exactly what you want it to be today.

4. Keep it simple. You can still be thorough without running yourself through the mill. Use the A-B-C approach:

A. Establish what you want to achieve: STRATEGY.

B. List available, realistic ways to make it happen: TACTICS

C. Select options that give the highest rewards for the lowest output: IMPLEMENTATION.

5. Follow the plan. Most plans are developed, and then put on a shelf. When (or if) they’re finally taken off the shelf for referral, you usually have to blow the dust off them. Not good. Senior management is guiltiest of not following the plan. A CEO should be able to clear everything off his desk and follow the plan daily if the plan is complete. He shouldn’t think it is meant for everyone but himself. Think of the strategic plan as the road map you and your organization use to follow your intended path. If you were to drive from California to New York, you would use a map of some sort. You’d refer to it to make sure you took all the turns and exits you need to follow the right roads, prevent getting lost, and get where you want to be. The same with the corporate map.

6.Be flexible. If, during the course of the year, you find that the plan needs some tweaking, you can certainly modify it. Be careful not to switch directions too often, as this will discredit you and your plan in the eyes of its followers. But, make sure that the plan is working in the best interests of the organization, even if that requires a sensible, justifiable change here and there.

Using these tips alone, you should be able to develop a stronger strategic plan…one that will endure through the unexpected trials that arise through the year, also. We hope this year is one full of growth and success for you. Good luck.

© David and Lorrie Goldsmith